CLARIFICATION TEXT
DATA CONTROLLER
Dear Tenants, Visitors, and Guests,
As RLF İş Merkezleri Yönetim ve İşletim Anonim Şirketi (“Assembly Buildings” or the “Company”), we attach great importance to the protection of your personal data. Within this scope, in accordance with the Personal Data Protection Law No. 6698 (the “Law”), we would like to inform you as the Data Controller about your personal data and processing activities.
WHAT PERSONAL DATA DO WE PROCESS?
During Your Website Visits:
Details regarding your Website usage through cookies (“as specified in the Cookie Policy”),
Your identity and contact information through membership forms,
Personal data such as your profession, office preferences, and living space preferences via optional survey forms on the Website.
During Your Visits to Assembly Buildings Locations:
Identity information collected for physical security,
Identity, contact, profession, and preference details if you fill in our forms,
Camera recordings for physical security purposes.
When You Give Electronic Commercial Communication Permission:
Identity information (name, surname), contact information (address, e-mail address, phone number).
If You Become a Member:
Information required for establishing a membership contract,
Your financial data linked to payment details,
Preferences and workflows related to office life, reservation details,
Internet access logs as required by the nature of the services provided.
METHOD, PURPOSE, AND LEGAL BASIS OF COLLECTING YOUR PERSONAL DATA
Your personal data is processed by Assembly Buildings through: devices and cameras located at our premises, execution of membership contracts, completion of assigned forms, submission of forms via our Website, requests and complaints submitted through support forms or petitions, payment collections, deliveries, transactions, survey completions, records and behavioral actions, information submitted via Website, and information given during phone communications — using automatic methods.
Assembly Buildings processes your personal data in accordance with Article 5 of the Law, for the following purposes:
Based on your explicit consent:
To provide personalized campaigns, promotions, advertisements, and information based on the permissions you have granted,
To collect information about your lifestyle preferences through optional surveys and offer services accordingly,
To use photos/videos from events, with your explicit consent, on social media platforms for promotional purposes.
Due to legal obligations:
To issue invoices when requested,
To fulfill our obligations under the legislation, including to authorized and competent public institutions and authorities, particularly regarding information security,
To retain internet access logs in accordance with Law No. 5651.
When necessary for establishing or executing a contract:
To establish the membership contract,
To perform additional services and keep related payment records,
To manage your membership processes on our Website.
To fulfill the Data Controller’s legal obligations:
To process payments when you prefer to use a credit card (without storing card information; transferred directly to the payment institution),
To resolve problems and complaints and contact you if necessary.
For the establishment, exercise, or protection of a right:
To exercise our rights in any disputes arising from the contract before courts, enforcement offices, arbitral tribunals, and other official authorities.
For legitimate interests without infringing your fundamental rights and freedoms:
To distinguish your records from other customers and allow after-sales processes without invoices/receipts,
To ensure security through CCTV against possible illegal acts, crimes, or behaviors at our locations, to protect you, Assembly Buildings, employees, and third parties, and to fulfill obligations to judicial authorities,
To report and analyze purchasing habits, preferences, and survey results related to the services and campaigns provided,
To keep records of additional services provided,
To collect requests via public platforms such as social media and websites.
TRANSFER OF YOUR PERSONAL DATA
Assembly Buildings may share your personal data:
With domestic suppliers and business partners under contracts, when transfer is necessary for IT, marketing activities, or specialized services, in compliance with Article 8 of the Law,
With competent public authorities and judicial bodies when required to provide information, documents, and fulfill legal obligations or exercise our rights of defense,
With the relevant bank or third-party electronic payment service providers, without storing your credit card details, if you choose to pay by credit card,
With our members, in case of visitor records processed as part of our operations.
YOUR RIGHTS
In accordance with Article 11 of the Law, you may apply to Assembly Buildings by the methods specified below to:
Learn whether your personal data is processed,
Request information if it has been processed,
Learn the purpose of processing and whether it is used appropriately,
Know third parties to whom data is transferred domestically or abroad,
Request correction of incomplete or inaccurate data,
Request deletion or destruction of personal data within the scope of applicable legislation,
Request notification of correction, deletion, or destruction to third parties to whom data has been transferred,
Object to results arising solely from automated systems that may affect you negatively,
Claim compensation if you suffer damages due to unlawful processing.
You may send your applications regarding these rights to [email protected] from your registered e-mail address in the system or submit them in writing to the address of Assembly Buildings specified below (please note that certain requests may require compliance with legally prescribed procedures).
Address: Esentepe Mah. Büyükdere Cad. No:175/7 Şişli/İSTANBUL
Phone: +90 212 932 82 00
